How to do attested?
Self-attestation is the process of validating a copy of a document by signing it yourself. Instead of relying on an external authority like a notary or a government official, you personally declare that the copy is true and accurate. This is typically done by writing the words “Self-attested” and signing your name near the declaration—usually on the front page or corner of the photocopied document.
It’s a widely accepted practice for routine verifications such as submitting applications for government IDs (like PAN or Aadhaar), job forms, school or college admission documents, and other instances where formal notarization isn’t required. By self-attesting, you take personal responsibility for the authenticity of the document without any legal certification. However, it’s important to note that self-attested copies are valid only when the receiving authority allows it; for more formal or legal purposes, notarization or embassy attestation may be necessary.
Where is self attestation required?
Self-attestation is commonly required in situations where basic document verification is necessary but formal attestation or notarization isn’t mandatory. Many government departments, educational institutions, and private organizations accept self-attested copies for administrative processing and identity verification.
One of the most common use cases is during application processes—such as applying for PAN cards, Aadhaar updates, voter ID registration, or passport documentation. Educational boards and universities often ask for self-attested copies of mark sheets, certificates, and identification documents when applying for exams or admissions. Job applications in both government and private sectors may also require self-attested copies of educational qualifications and identity proof.
Additionally, banks, telecom companies, and insurance providers sometimes accept self-attested documents for KYC (Know Your Customer) procedures. In school admissions, parents may be asked to provide self-attested ID proofs and birth certificates of their children. The purpose is to affirm that the document copy submitted is genuine, without requiring the overhead of third-party verification.
How to self attest a document step by step?
To self-attest a document, you’re simply confirming that the photocopy or scanned copy you’re submitting is true to the original. It’s a simple process but needs to be done clearly and correctly. Here’s how to do it step by step:
Start by taking a clean photocopy of the original document you want to submit. On that copy, write the words “Self-attested” in clear handwriting—usually in the top-left or top-right corner of the front page. Below or next to this declaration, sign your full name using a pen, preferably in blue or black ink. You should also write the current date next to your signature so the verification has a timestamp. Make sure your handwriting is legible and the ink does not smudge.
If you’re submitting multiple pages, repeat the process on each sheet or at least sign across the stapled set depending on the instructions given. It’s important to follow any specific format requested by the authority you’re submitting it to—some may ask for attestation in a particular corner or with a specific ink color.
You don’t need any stamps, authorization, or third-party involvement unless otherwise specified. The goal is to declare that the copy you’re providing is a true reflection of the original, and that you’re taking responsibility for its authenticity.
Metro me sharab le ja sakta hai kya
Which side of the document should you self attested?
When self-attesting a document, placement matters for clarity and acceptance. The most commonly preferred location is the top-left or top-right corner of the front page of the photocopy or printed copy. This ensures your declaration is clearly visible without obstructing any critical content.
Write the words “Self-attested” near the corner, followed by your signature and date just beneath it. Avoid placing your signature near margins with text that may be printed or scanned, as that could interfere with readability or automated processing.
If the document has multiple pages, some authorities may request attestation on each sheet. In such cases, it’s best to sign either in the top corner of each page or sign across the stapled set, depending on their instructions. Always use a permanent ink pen and make sure your writing is legible.
While there’s no fixed legal side for self-attestation, placing it on the top corner of the front page is widely accepted and considered professional. It shows that you’ve verified the document without compromising its content or format.
Can I write self attested in hindi or English?
Yes, you can write “Self-attested” in either English or Hindi, depending on the preferences of the organization requesting the document. Most government departments and institutions in India accept both languages, as long as the meaning is clearly conveyed and the format remains consistent.
In English, simply writing “Self-attested” followed by your signature and date is widely accepted. If you’re comfortable in Hindi or submitting to a Hindi-speaking authority, you can write “स्वप्रमाणित” instead, along with your signature and date. The key is legibility and clarity—use a permanent pen and avoid using regional dialects or shorthand that might create confusion.
Before submitting, it’s always a good idea to check the specific guidelines provided by the requesting organization. Some forms may explicitly ask for attestation in English, especially if they’re processed digitally or internationally. If no language requirement is mentioned, either version is fine as long as your handwriting is neat and your signature is properly placed.
Is self attestation legally valid?
Yes, self-attestation is legally valid in India for many routine and administrative processes. The Government of India has promoted its use to simplify documentation and reduce dependency on third-party verification like notaries or gazetted officers. For tasks such as applying for Aadhaar, PAN cards, school admissions, and job applications, self-attested copies of documents are accepted by most government departments and institutions.
However, its validity depends on the context and the authority involved. While it is perfectly acceptable for identity verification, basic applications, or document submissions, it may not hold in legal, judicial, or international scenarios where notarization, embassy attestation, or apostille is mandatory.
In essence, self-attestation carries legal standing within its permitted scope. You’re declaring that the photocopy or document you’re submitting is accurate and belongs to you—and the receiving body trusts your declaration unless stated otherwise. Always check the specific requirements of the organization you’re submitting documents to, as some may still request notarized or officially attested copies for more sensitive matters.
Self attestation for minors- who should sign?
In cases involving minors (typically under 18 years of age), the responsibility of self-attestation usually falls on their legal guardian or parent. Since minors aren’t considered legally competent to make binding declarations, the attestation process requires a responsible adult to certify the authenticity of documents.
Here’s how it generally works:
- Parent/Guardian’s Signature: The attestation is done by a parent or legal guardian, who signs in place of the minor.
- Declaration Format: It can include a note like “I, [Parent’s Name], father/mother/guardian of [Minor’s Name], hereby self-attest the enclosed document.”
- Identification: Sometimes, a copy of the guardian’s ID proof is also attached to validate the attestation.
Especially in school admissions, ID applications, or minor bank accounts, this approach is widely accepted. But for high-stakes or legal scenarios, additional notarization or official validation might be required.
Mistakes to avoid during self attestation?
Self-attestation may seem like a simple formality, but small errors can result in document rejection or unnecessary delays. To ensure your paperwork sails through without hiccups, avoid these common mistakes.
Signing blank documents is one of the biggest red flags. Never attest a page without reviewing its content—signing before details are filled out can raise questions about authenticity or intent. Authorities expect transparency and accountability, not shortcuts.
Make sure your signature is placed correctly. It should partially overlap the content you’re attesting, such as a photo or important text—not tucked away in the corners or margins. This helps prevent tampering and signals your acknowledgment of the document’s contents.
Always use a permanent ink pen—preferably blue or black. Avoid light colors, pencils, or erasable ink. If the signature fades or appears tampered with, the document might be dismissed.
Another commonly overlooked point is dating the signature. Including a line like “Self-attested by [Your Name] on [Date]” adds clarity and demonstrates responsibility. Some organizations might insist on a date stamp for their internal record-keeping.
For minors, never sign on their behalf unless you’re a parent or legal guardian. And when doing so, add a note declaring your relationship—for example, “I, [Name], father/mother of [Minor’s Name], hereby attest…” Incorrect signatories can lead to major complications, especially in formal applications.
Frequently asked question on self attestation?
Self-attestation often comes with small but important doubts. Here are some commonly asked questions and straightforward answers to help clarify the process.
1. Is self-attestation legally valid in India? Yes, for most routine applications and document submissions. It’s widely accepted by government offices, schools, banks, and recruitment agencies unless a notarized copy is specifically requested.
2. Who can self-attest documents? Any individual above 18 years of age can self-attest their own documents. For minors, only parents or legal guardians are permitted to attest, with a declaration of relationship.
3. Can self-attested documents be submitted online? Yes, scanned or photocopied documents with visible self-attestation are often accepted in digital applications. Just ensure the signature and date are clear.
4. Is a declaration or note necessary while self-attesting? While not always mandatory, adding a line like “Self-attested by [Your Name] on [Date]” improves clarity and acceptance, especially for formal use.
5. What if my signature on attested documents doesn’t match my ID proof? This may raise doubts about authenticity. Always sign in the same style as your ID and use official ink—preferably blue or black.
6. Is self-attestation acceptable for passport or visa documents? It depends. For passport-related tasks within India, some self-attested documents are accepted. But for visa, embassy, or international matters, notarized or apostilled copies are usually required.
7. Can I self-attest documents for someone else? No. You can only attest your own documents unless you’re a legal guardian attesting for a minor. Attesting on behalf of adults is not permitted.